Positive Pay

Be proactive about fraud.

Positive Pay helps your business monitor check and ACH payments and act quickly to stop unauthorized check and ACH transactions.

Positive Pay is an important tool for business owners to reduce the risk of fraudulent activity to your account(s). Think of it as a security system for your business checking account that complements your internal security measures. With Positive Pay, you can reject unauthorized payments before incurring a loss. Alerts keep you informed about exceptions, decisions, and approvals so you constantly know the status of your ACH and check payments.

Whether your business writes checks, or uses ACH Manager to send electronic payments, our Positive Pay solution gives your business the peace of mind it needs.

ACH Positive Pay

ACH Positive Pay helps guard against unauthorized electronic transactions. You define the ACH authorization rules for your account(s) that determine what types of ACH transactions will be allowed to process or post to your account. If an ACH transaction is presented that doesn’t meet the rules you established, you will get an alert prompting you to review the exception item(s) and make a decision to “pay” or “return” each item.

Manage and monitor ACH debit based on rules you establish
Establish an approved list of vendors
Set monitoring criteria (i.e. maximum dollar limits, frequency, start/end dates)
Establish a list of blocked vendors
Prevent unauthorized ACH transactions from posting to your account
Preauthorize ACH payments

Check Positive Pay

check and pen icon

Check Positive Pay matches the checks you issue against those presented for payment. Once enrolled, the default settings within Check Positive Pay utilize Reverse Positive Pay. Customers will receive daily notifications about ALL checks presented for payment and must review these checks to make a decision to “pay” or “return” each item. Only those checks that are approved for payment by the customer will be paid. If no decision is made by the daily cut-off time (11:00 AM EDT/EST, Monday – Friday excluding holidays), the item(s) will be automatically returned.

Alternatively, customers can upload a check issue file or manually enter individual check file information (check/serial number, dollar amount, payee name, and check status) into Check Positive Pay. As checks are presented for payment, Check Positive Pay compares each check against the information on file. If any of the details do not match, you will receive an alert prompting you to review the exception item(s) and make a decision to “pay” or “return” each item.

Compare checks presented for payment against your authorized check issue information
Detect fraudulent checks
Streamline check reconcilement
Ensure payee names are not altered
Protect against stale-dated checks

Positive Pay Benefits

Stop Unauthorized Transactions

Respond quickly to stop unauthorized transactions from clearing your account
Review suspicious items
Protect against payee alteration
Protect against unissued items
Protect against payment on voided checks
Protect against duplicate payments
Reduce disbursement risk
Monitor stale dated checks

Customize Permissions and Access

Layered user permissions
Multi-user access with specific levels of authority
Limit user account access
Retain ownership of users and permissions within your company
Dual decisioning allows businesses to designate dual approval parameters
Manage notification rules

Save Time and Money

Minimize potential losses
Reduce the administrative time and expense of investigating fraud
Limit potential legal fees
Return unauthorized items quickly
Automate check reconciliation
Simplify your accounts payable process
Improve audit control
Utilize robust reporting tools

Watch our Positive Pay Tutorial

Ready to enroll? Let us help you put this valuable solution to work.

Contact Cash Management Services or one of our branch managers today and connect with our experienced business banking specialists and begin the enrollment process.

Ed Abedi
Vice President
Cash Management
410-689-7581

Email Cash Management Services

View Positive Pay Agreement

Frequently Asked Questions (FAQ)

Where can I view daily activity?

The "Dashboard" is your main landing page and control center within Positive Pay and includes real-time summary information for all Positive Pay modules that your business is enrolled in. This dashboard is where you view your daily activity and make decisions. Depending on your level of access, this dashboard may include ACH Positive Pay Debits and Check Positive Pay. Active links are embedded to allow users to navigate from the dashboard to the individual service modules or directly to the transactions in the status selected.

If I enroll in Positive Pay, what work is involved for me?

We will work with you to explain the process and make things as simple as possible. If using Check Positive Pay, you will receive daily notifications about ALL checks presented for payment and must review these checks to make a decision to “pay” or “return” each item. Customers also have the option to upload or enter check items issued from your account into the Positive Pay system through Business Online Banking. A Bank of Glen Burnie representative will help you establish your approved users and help train you on the process.